Terms and Conditions

Privacy Policy

Introduction

Thank you for visiting Data4Food2030 Monitor, which has been developed and now runs under the framework of the European Union’s Horizon Europe Programme under grant agreement No 101059473 Pathways towards a fair, inclusive and innovative Data Economy for Sustainable Food Systems”, or “Data4Food2030” for short.

The Data4Food2030 Monitor is hosted and technically operated by Netcompany(Luxembourg), which is responsible for processing and storing your data related to the use of the monitor. You can contact the Data Protection Officer (DPO) of Netcompany via privacy@netcompany.comfor any questions related to data protection. More about the full Data4Food2030 team on our project page.

 

Why is a privacy statement needed?

The Data4Food2030 Monitor requires certain personal data to provide and manage platform services effectively. We protect your data under EU Regulation 2016/679 – the General Data Protection Regulation (GDPR).

 This Privacy Policy explains:

  • what personal data we collect on this website,

  • why we collect it,

  • how we use and protect it,

  • how long we keep this data, 

  • and how you can update, manage, export, and delete your information.

We attach great importance to respecting your privacy and are committed to handling your privacy and personal data responsibly, securely, and in compliance with all applicable legal and regulatory frameworks.

 

This means that we:

  • Process your personal data in accordance with the purpose for which it was provided.
  • Minimize data processing and retain only the information necessary for these purposes.
  • Request your explicit consent when required by law.
  • Implement appropriate technical and organizational measures to safeguard your personal data including unauthorized access, loss, or misuse.

 The policy applies only to the Data4Food2030 Monitor website.

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  1. Who is responsible for your personal data?

The Data4Food2030 monitor managers from Netcompany are responsible for your personal data. For any questions related to the processing of your personal data, you can contact us through Data4Food2030 project here or send us a notice here. You can also reach our project representative Eva Maes at eva.maes@ilvo.vlaanderen.be .

 

  1. What data do we collect?

When you register, you need to provide personal data. Personal data includes the first name, last name, email address, and username. When you register, it means that you agree to let us collect your personal data and process it.

We collect and process the following types of personal data when you use the Data4Food2030 monitor:

  • User account information: Name, email address, and other necessary credentials for platform access
  • Usage data: Information about your interactions with the platform, including login times, preferences, length of time you have been a member.
  • Technical data: IP address, browser type, and other device-related data
  • Analytics data: We use Google Analytics to understand user behavior and improve our services. This includes information such as website navigation patterns, session duration, and engagement metrics.

We do not collect any special categories of personal data (e.g., health or ethnic origin).

 

  1. What is the purpose of collecting and processing and how we use your personal data?

The Data4Food2030 monitor collects and processes personal data for the purpose of managing user accounts, providing access to platform services, and improving user experience. We value your privacy, the data will be processed securely while complying with legal obligations.

 

  1. What are your rights?

You have a number of rights, which you can exercise at any time. In particular, you have the:

  • Right to be informed: You have the right to be informed about the processing and use of your personal information, including the purpose for which we are processing this information, the period that we will retain it and with whom we will share it. 

  • Right of access: You have the right to ask from us to confirm whether or not we are processing personal information concerning you. Where that is the case, you can access your personal information that we are processing and relevant supplementary information. 

  • Right to rectification: You have the right to request from us modifications, corrections or update to your personal information in case you believe that it is not up to date, complete or accurate. 

  • Right to erasure (“right to be forgotten”): You have the right to ask us to erase your personal information that we are processing, subject to specific restrictions. 

  • Right to restrict processing: You have the right to request from us to restrict the processing of your personal information, with a view to limiting the way that we use this information.

  • Right to data portability: You have the right to ask for your personal information to be provided back to you or transferred to a third party.

  • Right to object: You have the right to object to us processing your personal information at any time for reasons related to your particular situation. 

  • Right not to be subject to a decision based solely on automated processing (including profiling), which produces legal effects concerning you or similarly significantly affects you.

To exercise your rights, you can contact us through Data4Food2030 project here or send us a notice here.

We are committed to handling all requests in accordance with applicable data protection laws and will respond within a reasonable timeframe. You also have the right to lodge a complaint with a supervisory authority (e.g. the Data Protection Authority within your region or country), if you wish so.

 

  1. What personal data will be shared with third parties?

Your personal data will not be shared with third parties unless:

  • It is required by law: We may disclose your data if legally obligated to do so under statutory regulations or upon request by judicial authorities or law enforcement agencies.
  • You have given explicit consent: Your data will only be shared with third parties when you have expressly agreed to it.
  • It is necessary for service provision: In some cases, sharing your data may be essential for executing our platform services or fulfilling our obligations.

We are committed to ensuring that your personal information remains secure and protected. If you have any concerns or questions regarding data sharing, you can contact us through Data4Food2030 project here or send us a notice here.

 

  1. How long is your personal data retention?

Any personal information you are providing us through the Website or by directly contacting us via the online form in section “Share you Data” or by completing the online form is securely stored by Netcompany only for as long as necessary for us to comply with our contractual obligations to the funding authority of Data4Food2030 namely the European Commission, and no longer than 2 years from Data4Food2030 completion unless otherwise required for the defense of legal claims arising from the Data4Food2030 contract or as otherwise required by compulsory law. 

If you request to delete your account, we will permanently delete your personal data. 

If the monitoring system continues beyond the project’s duration, we will review and update the data retention period accordingly, ensuring compliance with relevant data protection regulations.

 

  1. Children

We do not knowingly process, use, or disclose information from children under 16. If we learn that we have collected the personal information of a child under 16 we will take steps to delete the information as soon as possible. Please immediately contact us if you become aware that a child under 16 has provided us with personal information.

 

  1.  Changes to this Privacy Policy

We reserve the right to modify this Privacy Policy at any time. Any changes will be communicated via the website. Please check back now and then for the latest version. If you have questions regarding these changes, please contact us through Data4Food2030 project here or send us a notice here.

 

  1. Cookies and Google analytics

Analytics cookies are set only after you click “Accept” on our cookie banner; you can withdraw consent at any time via the “Cookie Settings” link in the page footer. 

Cookies 

Cookies are small text files which are saved on your computer, mobile phone or tablet. They allow the website to remember your actions and preferences (such as login, language, font size and other display preferences) so you don’t have to keep re-entering them whenever you come back to the site. You can control and/or delete cookies as you wish. If you do this, however, you may need to manually adjust your preferences every time you visit a website. For more information on how to manage cookies, please visit:

http://www.aboutcookies.org/ 

We use essential cookies in theData4Food2030 Monitor website which don’t store personal information. They are usually only set in response to actions made by you when accepting our cookie policy or logging in. 

We use the following cookies: 

• hidden-cookie-jar – set when you accept out cookie policy 

• SESSxx – set when you log into our website, then removed when you log out 

Google analytics 

We use tools like Google Analytics to better understand how visitors interact with our website. This provides us with important information to enable the site to work better. The information collected is not linked to your personal data. 

For more information on the cookies set by Google Analytics, please visit:

 https://developers.google.com/analytics 

If you do not wish your information to be sent to Google Analytics, you can install the Google Analytics Opt-out Browser Add-on. 

We may keep track of pages you visit to help provide a more personalized user experience. In addition, tracking information is collected via Google Tag Manager and anonymized as we have activated the IP Anonymisation. We may obtain information about your general internet usage by using “cookies”. In Website, we use essential cookies which don’t store personal information. They are usually only set in response to actions, made by you, when accepting our cookie policy or logging in.

 We use the following cookies: 

• hidden-cookie-jar – set when you accept out cookie policy 

• SESSxx – set when you log into our website, then removed when you log out If you do not wish us to process cookies, you may set your browser to refuse cookies, or to alert you when cookies are being sent. If you do so, please note that some parts of the Website may then be inaccessible or not function properly.

 

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NOTE: For further information on how Netcompany processes personal data, you are kindly referred to Netcompany Privacy Policy.